REGISTRATION PROCESS

Participation in the 17th World Congress of the International Association for Semiotic Studies (IASS–AIS) constitutes acceptance of these Participation Terms and Conditions, which govern registration, proposal submission, participation in academic activities, and other matters related to the organization and conduct of the Congress.

All participants are advised to read the following information carefully before completing their registration.

Registration confirmation

Registration for the 17th World Congress of the International Association for Semiotic Studies (IASS–AIS) must be completed exclusively through the official Congress website.

Once the participant has completed registration and the corresponding payment has been verified, a confirmation email will be sent to the address provided during the process.

Registration will be considered formally confirmed only after the participant receives this official communication.

Payment options

Registration fees must be paid through the official electronic platform of the 17th World Congress of the International Association for Semiotic Studies (IASS–AIS), using the payment methods enabled at that time. Available options and payment instructions will be published in this section of the website.

If the payment method belongs to someone other than the registered participant, this must be indicated during registration to facilitate transaction verification and proper invoice issuance, where applicable.

Registration will be formally confirmed once payment has been approved and verified by the Congress organizers. The participant will then receive an official registration confirmation email.

The payment platform will use security measures designed to protect electronic transactions and the confidentiality of participants’ financial information, in accordance with the standards implemented by the authorized payment gateway.

Any bank fees, currency-conversion differences, or charges imposed by financial institutions will be borne by the participant, where applicable.

Invoicing

Invoices will be issued exclusively in electronic format and sent to the email address registered by the participant.

Invoices will be prepared using the information provided during registration. Participants should therefore verify all details carefully before completing the process, especially when an invoice must be issued to an institution or organization.

Cancellation and refund policy

If a participant is unable to attend the 17th World Congress of the International Association for Semiotic Studies (IASS–AIS), they may request cancellation in writing to the Organizing Committee through the official Congress email address.

Cancellation and refund requests will be accepted through May 31, 2027. The registration fee will be refunded after deduction of a twenty-euro (€20) administrative charge for managing and processing the cancellation.

No refunds will be issued for requests received after the deadline or in cases of non-attendance (no-show).

Registrations are personal and non-transferable and may not be assigned, transferred, or shared with third parties.

Approved refunds will be processed after the Congress and issued through the same payment method used during registration.

In duly justified exceptional circumstances, the Organizing Committee may consider cancellation requests submitted after the deadline. Each case will be reviewed individually and the decision communicated to the participant in writing.

Proposal submission and intellectual property

By submitting a proposal, the authors declare that the work is original, that they are its authors, and that all necessary permissions for its dissemination have been obtained.

By submitting a proposal, the authors authorize the Organizing Committee to publish its title, abstract, authors’ names, institutional affiliations, and relevant academic information on the official website, in the book of abstracts, the academic program, and other official Congress publications.

The intellectual property rights to all contributions will remain with their authors at all times.

Use of photographs and audiovisual material

Photographic, audiovisual, and audio recordings may be made during the Congress’s academic, cultural, and ceremonial activities.

By completing registration, participants authorize the Organizing Committee to use this material solely for academic, scientific, institutional, and Congress communication purposes, including publication on the official website, in proceedings, institutional reports, academic publications, media outlets, and official social media channels.

This material will be used with full respect for the dignity, image, and rights of participants.

Personal data protection

Personal information provided during registration will be processed in accordance with Article 15 of the Political Constitution of Colombia, Statutory Law 1581 of 2012, Decree 1074 of 2015, and all other provisions governing personal data protection in Colombia.

The data collected will be used exclusively to organize, administer, and conduct the 17th World Congress of the International Association for Semiotic Studies (IASS–AIS), including registration management, evaluation of academic proposals, certificate issuance, invoicing, participant support, and communications related to Congress activities.

The Instituto Departamental de Bellas Artes, as the host institution and data controller, will safeguard the confidentiality, integrity, and security of the information supplied by participants by adopting the technical, administrative, and organizational measures required for its protection.

Personal information will not be transferred, sold, or shared with third parties unless required to provide Congress-related services, expressly authorized by the data subject, or required by law or court order.

Participants may exercise their rights to access, update, correct, or delete their personal data, and to withdraw consent for its processing, in accordance with Colombian law and the Personal Data Processing Policy of the Instituto Departamental de Bellas Artes.

For further information, please consult the Personal Data Processing Policy of the Instituto Departamental de Bellas Artes at the following link:

Participant responsibilities

By registering for the Congress, participants agree to:

• Provide accurate and up-to-date information during registration.
• Comply with the rules, regulations, and provisions established by the Congress organizers and host institution.
• Maintain respectful, ethical, and inclusive conduct throughout all academic, cultural, and social activities.
• Uphold academic integrity and respect intellectual property.
• Use the facilities, equipment, and technological resources provided by the organizers appropriately.
• Help foster an environment of dialogue, cooperation, and mutual respect among all participants.

Requests, complaints, and claims

Requests, complaints, or claims related to the Congress must be submitted in writing to the Organizing Committee through the event’s official email address.

Each submission will be reviewed and answered within a reasonable period according to its nature and complexity.

When additional verification or specialist advice is required, the response period may be extended, with timely notice to the participant.

Official communications

All information concerning the 17th World Congress of the International Association for Semiotic Studies (IASS–AIS) will be distributed exclusively through the official Congress channels:

• The official website.
• The official Congress email address.
• Authorized institutional social media accounts.
• Communications issued by the Organizing Committee and Scientific Committee.

Participants are advised to verify that all Congress-related information comes from these official channels to avoid fraudulent communications or unauthorized information.

Acceptance of the Participation Terms and Conditions

By completing registration, the participant declares that they have read, understood, and accepted these Participation Terms and Conditions, together with the policies, regulations, and other academic and administrative provisions governing the 17th World Congress of the International Association for Semiotic Studies (IASS–AIS).

The participant also declares that the information provided is accurate, complete, and current, and consents to the processing of personal data as described in the “Personal data protection” section of these Participation Terms and Conditions.

The Organizing Committee may update these Participation Terms and Conditions when required by academic, administrative, technical, logistical, or force majeure circumstances. Any amendment will be published promptly on the official Congress website and will take effect on its publication date.

In all cases, the Organizing Committee will ensure that updates observe the principles of transparency, fairness, and good faith that guide the organization of the Congress.

Institutional commitment

The Organizing Committee thanks the international academic community for its interest and confidence in the 17th World Congress of the International Association for Semiotic Studies (IASS–AIS) and reaffirms its commitment to providing a meeting space characterized by academic excellence, scientific rigor, respect for diverse perspectives, intercultural dialogue, cooperation, and knowledge creation.

Inspired by the theme “Semiotic Territories: Ways of Knowing and Paths in Creation,” the Congress seeks to become a forum for intellectual and human exchange that strengthens international research networks and advances semiotic studies from a plural, inclusive perspective committed to contemporary challenges.